ReCourses Blog

I had trouble getting to sleep last night, and for some reason I started thinking about how managing client relationships has changed over the years. I'm not talking about my clients, but your clients. Do you know the really important things about how to do it right? I'm not sure i would have figured all these out, but I have paid attention to the hundreds of firms I've worked with and tried to cull out the best practices that have been proven in the field.

Just for fun, I started writing these down as they came to mind in a stream of consciousness style. Here are a few of them:

• The only power you have in a client relationship is to withhold your expertise.
• The degree to which you have power in a relationship is directly related to how long it takes to replace you.
• There are only two ways to have more opportunity than capacity, which represents your ability to say "no" to prospects and clients: create more opportunity or reduce your capacity.
• The most important criteria in evaluating a prospective client is whether or not they've used a firm like yours before. Never be the first.
• Your cheap ass clients are the ones spending their own money. You want to work for clients with budget authority over someone else's money.
• The clients who trust you say: "I have $140,000 for this project. What's the most we could do with that money?" The ones who don't trust you say, "Here's what I need. What will it cost?"....

A great client recently asked me to outline my definition of success for their firm. I really enjoyed doing that, and below is a version that you can adapt to your own situation, putting your own stamp on it:

• Partner compensation equals or exceeds industry benchmarks.
• After that is achieved, you still 20% net profit.
• The more entrepreneurial employees are satisfied that their contribution to your gain is recognized and accounted for.
• Partners and employees in key roles will have already tasted competence in the area of your focus, or they will experience it within nine months of joining the firm.
• There will be few or no young employees who value variety over expertise.
• When employees talk about your firm, while still employed, their private comments will be complimentary.
• When partners and employees head out the door to work for the day, they look forward to the challenges, the companionship, and their participation in the overall culture.
• As a firm you will not require extraordinary people....

I've had a hand in shaping four of the software products out there, including the two with the largest installed base. And for ten years I've been clamoring for more transparency, enabled primarily by allowing a client to log into your project management software (that's not BaseCamp, by the way) and seeing the status of things. For one thing, why make the AE do that? Every client is different, and this would let them interact with the data on their own terms, with selectable update options to boot.

Why hasn't this caught on? Two reasons:

• Firms say something will take three weeks of work but they don't even start it until four days before the deadline, and this way the client would know that.
• Firms are afraid of interferance in the creative process, where I think it should be more collaborative and with no "big reveals" as we call them.

Anyway, I was chatting about this with a client of mine, Greg Daake, who has a firm in Omaha. He has been thinking the same thing, and so I asked him to write some thoughts on this. Here's Greg...

You'll have to look long and hard before you find a marketing firm that publishes much, if anything at all, on their pricing. That's been true for years, and only recently are firms experimenting with a little more transparency around the financial aspect of what qualifies a prospect as an appropriate fit. And if they are feeling particularly bold, they might even publish some pricing for a few services that they've packaged up so that they have fairly similar deliverables from project to project.

Reasons You Don't Publish Pricing

I'd like to think outloud with you about why that is. I think there are five primary reasons why this is the case. See if any of them resonate with you.

First, most principals don't really believe that the main purpose of their corporation is to make money. They know that it's probably the right reason the company exists, but underneath it all is the truth: the business is an extension of what they want to do personally. The money is nice, but the work is more important.

Have you ever had a huge corporate client and delved deep inside the organization only to find incompetence around you? I have, and it makes me wonder how we've become the richest nation in the world. It's also encouraging, because the bar is set very low and therefore it's pretty darn easy to be an expert!

One thing I get asked a lot is this: "What is an expert?" There are many ways to define that, but here's how I think about it. I picture myself keynoting a conference. In the auditorium are 3,000 people. After my presentation, I open it up to questions from the audience. There's a microphone on a stand in the center aisle, and soon a line forms with people who want me to elaborate or they want to disagree with me.

Picture yourself in that place. How do you feel? Prepared? Nervous? Naked? Eager? Being an expert is flat knowing that you can answer any question about the narrow field you serve. By the way, you don't need to be some amazing speaker or a strong extrovert to captivate an audience. Essentially, it boils down to two things: do you know what the hell you're talking about, and are you presenting it with a personal authenticity.

So the next question is how you get to that place where you think of yourself as an expert, and where markeplace acceptance confirms that belief. Here are my seven specific, practical suggestions:

One of the most significant marketing blunders that marketing agencies make is deciding who they want to marry after they fall in love with someone. In other words, they bend the criteria for what makes a qualified client, either because their sales techniques are weak or because they find themselves with far less opportunity than capacity. No part of the marketing mix is exempt, either: you find it with internet marketing services, public relations firms, marketing agencies, and design firms.